Documentation serves three purposes:
- To establish that the student can be considered a person with a disability, and therefore potentially eligible for accommodations as defined under ADA and section 504.
- To supplement and verify the students’ self-report regarding the barriers that may prevent equal access to BHCC’s academic programs, services, and activities as part of the interactive process.
- To inform the determination of reasonable accommodation designed to remove those barriers and facilitate equitable access.
Types of Accepted Documentation
Diagnostic Reports: A neuropsychological or psycho-educational evaluation report (preferably completed within the past 5 years) that includes all test results from standardized instruments, a clinical summary, and a diagnostic interview
Educational Records: High school IEP, can be accepted if it is less than 7 years old, contains a diagnosis, and a detailed disability diagnostic evaluation.
Medical/ Specific Chronic Conditions Documentation:
- Audiograms (within 3 years)
- Certificates of Blindness
- Chronic illness medical records
Letters Written by a Healthcare Provider:
Other information from a qualified healthcare provider that can provide insight into the student’s substantial limitations and/or provide support for any requested accommodations
Criteria for Letters Written by Healthcare Provider
- written on official letterhead, signed by a licensed healthcare professional who is qualified to diagnose the student’s disability and has an established relationship with the student.
- includes the evaluator’s licensure/certification information.
- includes a specific ICD-10 or DSM-V diagnosis assigned by a qualified professional, when appropriate.
- is comprehensive, and includes a detailed list of test instruments used to evaluate the disability, a summary of test scores (if applicable), and any results and/or history related to the disability.
- describes the functional limitations resulting from the disability or disabilities.
- is in a non-editable format (i.e., not a Word Document).
- is current — i.e., completed within the last five years.
Documentation that Does not Meet our Guidelines
- Screenshots from a patient portal that do not include the student’s name
- Photos of medication bottles
- A list of your prescription medication without context about the diagnosis
- Immunization records
- Letters without an official letterhead and/or date and full evaluative tool and summary used to determine the disability diagnoses.
- HEIC files (Disability Services is not able to open these file types - please convert to PDF or jpeg)
- Medical test results without narrative descriptions